Coronavirus – Business Continuity

With the current concerns about coronavirus and the evolving situation, Civil Service Pensions would like to provide confidence that we have the appropriate plans in place both within Cabinet Office and MyCSP to minimise any risks and to provide continuity of service to both members and employers.

This update also outlines the key support we need from you as part of these plans.

Our Business Continuity approach

We are following the current Government guidelines in relation to personal safety, hygiene and wellbeing, to ensure Pensions staff are taking the necessary precautions to avoid contracting Covid-19.

However given the nature of this pandemic we have undertaken a review of all pension administration activities and prioritised these into critical and non-critical activities. 

The most critical activities have been identified as those that will need to continue even in the worst case scenario – these include pensions payments, both those already in payment and those due to go into payment, for example Age Retirement, Ill Health Retirement, etc.

If pension administration capacity reduces, there are agreed activities, deemed less critical, that will be paused (or slowed down) and restarted at a future date. Key staff have the technology support in place to be able to continue to work remotely when and where required. This will enable the administrator to deploy its personnel according to where the greatest need exists in order to protect service delivery.

We are holding meetings of the Scheme Administrator and the Scheme Manager (Cabinet Office) to review our resource and work priorities on a regular basis, to ensure that all the necessary decisions are being taken at the correct time, to avoid disruption for departments/employers and our members.

What we need from you

The key input we need from you is the continued provision of member data. This includes:

  • your CARE year end,
  • PIP earnings
  • your monthly interface

We also need you to respond to any data queries which will allow processing to continue. When finalising your own business continuity plans in light of the pandemic, please ensure such data input is classed as a critical activity. If data interfaces are not regularly received, there is a risk of error in processing old data which will ultimately lead to inaccuracies, poor member experience/service and the need for rework in the future.

If you think that the timely interfacing of data will become an issue for you, please notify your interface analyst in the first instance by emailing interfaceteam@mycsp.co.uk.

Travel and visitors

MyCSP has taken the decision to move face-to-face meetings (whether hosted on their premises or yours) to telephone for the foreseeable future unless absolutely essential. Your Employer Relationship Manager will be in touch directly with regards to any upcoming meetings which may need to change format.

Ongoing communications

I hope the above gives you confidence that we’re taking the situation very seriously but please let us know if you have any further questions.

For Cabinet Office please contact cs-rm.business-management@cabinetoffice.gov.uk 

For MyCSP, please contact covid19@mycsp.co.uk

We will keep you updated on a regular basis by updating this page.

Thank you for your cooperation, it’s much appreciated.