Date posted: 01/01/2007

Audience: HR managers & Payroll managers

Action: Manage with your payroll provider the development and testing of payroll changes for the new pension arrangements.

Timing: Changes to be introduced if possible in time for first payroll run following 1 July 2007, the date the new arrangements are being introduced.


  1. EPN158 set out plans for reform of the Civil Service pension arrangements. The changes will require changes to payroll and to the interface with Penserver the scheme software used by your APAC.
  2. The new pension arrangements will apply to new employees who join the Civil Service on or after 1 July 2007. The initial employee contribution rate to the new arrangements will be 3.5%. Interface with PenServer
  3. The data provided by payrolls to APACs will need to be amended for members joining the new arrangements. The main areas of change are:
  • a new Scheme Category Value for all members joining the new arrangements
  • a new Earnings Field to hold the actual pensionable earnings paid to the member in the year to date
  • new Added Pension Contribution fields to hold year-to-date amounts for all members choosing to pay added pension AVC contributions. Note that this is not restricted to new entrants
  • a new Service Period Number field to allow for deductions and earnings to be related to an appropriate period of service within a department, payroll or payroll supplier
  • a New Year Close Control field to be supplied following payroll year end to prevent any further changes to earnings data for that year for members joining the new arrangements, and
  • additional control total fields.
  1. An updated extract specification for the Full (Chessington) format interface and for the Standard format interface have been sent to the payroll providers listed below:
Northgate (Rebus) Moorepay Cedar
LogicaCMG Ceridian Liberata
Carval SAP (DVLA) Capita
Topaz SAP (UK Hydro)  
Midland Oracle (PPPA)  
ICS Computing Oracle (DWP)  
Frontier NICS  
  1. If your payroll provider is not on the above list you should contact Taz Poullais at CSPD (tel: 01256 846451, email: ) with details including a contact point at the payroll provider. He will also be able to supply copies of the specification documents.


  1. If your payroll has a current Penserver interface, you should make plans in discussion with your payroll provider to implement the necessary changes.
  2. You should confirm with your payroll provider that they can develop, test and implement the changes in time. If, following these discussions, you have any doubts whether your payroll provider can make the changes in time, they should contact Taz Poullais at CSPD. (Details above.)
  3. The plans need to include time for APAC testing and acceptance.


This document refers to EPN158


Enquiries about content, distribution or to receive in a different format
01256 846414
Employer Helpdesk
Civil Service Pensions
Grosvenor House
Basing View
RG21 4HG

1 January 2007
Last updated:
24 April 2023