EPN569 - Review of CARE year-end and five-day Pension Input Period (PIP) data submission dates

Audience:

This notification will be of particular interest to:

  • Pension leads
  • Payroll managers
  • HR managers
  • Any staff who either submit data to the Scheme Administrator (MyCSP) or manage a shared service or payroll provider who submits end of year data to the Scheme Administrator (MyCSP)

Summary: 

The timing of your end of year activity is critical to the successful delivery of Annual Statements (ABS and PSS) and the submission of Annual Assurance Statements (AAS).

This EPN contains a reminder of the deadlines for submitting your end of year data in 2019.

Actions:

  • You should be aware of the deadlines for submitting your end of year data in 2019.
  • You should note the impact on the production of Annual Statements (AS) and the Annual Assurance Statement (AAS) exercise caused by the submission of late or incomplete end of year data.
  • You must arrange to provide the Scheme Administrator with the required data (see below).
  • In order for the Scheme Administrator to calculate members’ benefits accurately, you must complete any responses to DVRs (interface errors and warnings) in-month.

Timing:

  • Immediate

Detail:

Payroll closure and interface requirements

1. In order to meet this year’s deadline for issuing Annual Statements, and to help you complete the Annual Assurance Statement, you must provide the Scheme Administrator with the following data.

  • Your regular March interface (no more than two working days before or after your agreed submission date - unless you have agreed an earlier submission date with the Scheme Administrator to support the completion of your Annual Assurance Statement).
  • Your regular April interface, no more than two working days before or after your agreed submission date.
  • Confirmation of CARE year-end closure in line with your agreed submission date in either your March or April interface.
  • Additional five-day Pension Input Period (PIP)

2. Alongside your regular monthly interface, you must also provide the Scheme Administrator with member contribution and earnings data for the five-day period of 01 April 2019 to 05 April 2019.

3. You must provide this additional data, using a manual interface spreadsheet, with your regular April interface on your agreed submission date. See point 7 for information on how to submit your PIP data.

Interface errors and warnings

4. Please note: in order for the Scheme Administrator to calculate benefits accurately, you must complete any responses to DVRs (interface errors and warnings) in-month.

5. Failure to submit your end of year data on time may result in inaccurate Annual Statements or even non-distribution of statements to members who are eligible to receive one.

6. It is your responsibility to ensure that you do not fall behind with your monthly interface submissions. If you are concerned that you will be unable to meet the deadlines highlighted above, please contact your Interface Analyst at interfaceteam@mycsp.co.uk to discuss the matter further.

Support available to you

7. Guidance  on how to complete the manual interface spreadsheet used to provide the additional five-day Pension Input Period (PIP) is available.

8. If you have any specific queries in relation to providing the additional five-day Pension Input Period (PIP) you can contact your dedicated Interface Team Analyst (ITA) at interfaceteam@mycsp.co.uk

Contacts:

If you have a question about the distribution of EPNs or you need to receive them in a different format contact employerpensionnotice@cabinetoffice.gov.uk


You can find electronic copies of the Employers’ Pension Guide, all current EPNs and forms on in the Employer section of our website.

This notice is for employers only and should not be issued to scheme members.

If members have a question about their pension, they can visit the Member’s section of our website for guidance and information.

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