Audience

  • Pension leads
  • HR Managers
  • Payroll Managers

Summary

Further to EPN221, this EPN provides new information about the process of taking partial retirement.

From Wednesday 1 June, the CSP16 form is no longer in use. The purpose of this change is to prevent any unnecessary delays when making payment of a member’s benefits.     

Actions

  • To note the change in the partial retirement process
  • To ensure that everyone who handles partial retirement applications receives this information

Timing

From Wednesday 1 June 2022

Detail

This EPN supersedes EPN 221 - Partial retirement - introducing an additional step in the process

Partial retirement was introduced from 1 March 2008, enabling members who permanently reshape their job and reduce their pensionable earnings by at least 20%, to take some or all of the pension they have built up while continuing to work.

EPN204 explained Employers’ responsibilities in the partial retirement application process.

Previously, the Scheme Administrator (MyCSP) would send employers a CSP16 form, before final payment was made, to confirm that the member’s partial retirement was going ahead.  You were required to confirm that the details on the CSP15 form remained correct. 

From Wednesday 1 June, the CSP16 form will no longer be issued. Instead, the Scheme Administrator will send you a notification that partial retirement has been finalised once the member’s benefits have been put into payment. If at any time you become aware that the member’s partial retirement is not going ahead, please inform the Scheme Administrator immediately.

Please note: Before Wednesday 1 June, any partial retirement applications where a CSP16 form has been requested or is outstanding, must be submitted in line with the current process.

A revised partial retirement process chart is set out in Annex A (attached to this EPN). Please make sure that everyone who handles partial retirement applications receives this information.

The following points explain your other responsibilities within the process:

Timing of applications

When advising the Scheme Administrator of the start date of the reshaped job, please provide the exact date.

You must send the completed Scheme Administrator around four months before the member’s partial retirement date (or as soon as possible). This will enable us to process the paperwork, otherwise the member may be placed onto a reduced salary before the lump sum and pension has been awarded.

20% salary reduction

When working out the reduced salary, please ensure that the criteria for the 20% reduction are met, and that all data provided by you or your payroll provider is accurate.

A 20% reduction in hours does not always equal the required 20% reduction in salary, so please ensure you include additional allowances or shift pay in your calculations.

CSP15 Form

You must ensure that the CSP15 form is completed in full so the Scheme Administrator has all the information they need to process the award. 

Members should be encouraged to read the and use the partial retirement calculator or retirement modeller available on the portal to estimate what their pension is likely to be, before completing the application. They can find this on the Civil Service Pension Scheme website under Planning for Retirement > Partial retirement.

You must agree and authorise all partial retirement applications before sending them to the Scheme Administrator. They cannot provide the quotation without confirmation that you agree to the job reshaping, and that the member’s earnings will reduce by at least 20%.

Members must not send the form directly to the Scheme Administrator, as this will delay the implementation of the partial retirement.

Revision or cancellation of applications

You must remind the member to consider partial retirement carefully, paying particular attention to the calculator and quote before making their final decision. If the partial retirement does not go ahead, it is your responsibility to inform the Scheme Administrator.

Contacts

If you have a question about the distribution of EPNs, or would like to receive them in a different format, please contact EPN@MyCSP.co.uk

You can find electronic copies of the Employer Pension Guideall current EPNs and forms in the Employer Hub of the Civil Service Pensions website.

This notice is for employers and should not be issued to scheme members.

Members can find information about their pension by visiting the member's section.

Annexes

Annex A

Published:
14 June 2022
Last updated:
14 June 2022