- HR managers
- Internal communication managers
- Payroll managers
- Pension leads
- The distribution of Annual Benefit Statements (ABS) and Pension Savings Statements (PSS) to all eligible members will commence in June 2020.
- The distribution of ABS will be completed by 31 August and the distribution of PSS will be completed by the regulatory deadline of 06 October, although we will plan to complete distribution of PSS, where possible, by 31 August.
- This EPN details your responsibilities in assisting with the timely and accurate distribution of statements in 2020.
- You will also find information on pension tax awareness sessions for employers and members.
- Note the distribution of timescales for ABS and PSS for your organisation.
- Note that we will issue Annual Statements to the home addresses we hold for members (excluding those for secure members or employers who have agreed alternative arrangements). These will be issued to the addresses we have on April’s interface file, which is submitted in May. Therefore, you must ensure that your interface files are up to date.
- Note that members can update their address on the Pension Portal.
- Note the availability of free tax awareness sessions for all employers. If you are a Civil Service employer, you are required to fund pension tax awareness sessions for eligible members.
- Note that we will issue a further Annual Statements EPN in due course that will contain more detail and information on this year’s Annual Statement exercise.
1. Each year we issue Annual Benefit Statements (ABS) and Pension Savings Statements (PSS) to all eligible scheme members. We call this the Annual Statements exercise.
2. We will begin the distribution of both ABS and PSS in June 2020. The distribution of ABS will be complete by 31 August 2020, and the distribution of PSS will be completed by the regulatory deadline of 06 October 2020. However, to ensure employers and members have the maximum time available to make any necessary arrangements, we will plan to distribute PSS, where possible, by 31 August 2020.
Members’ home addresses
3. We issue Annual Statements to members’ home addresses (excluding those for secure members or employers who have agreed alternative arrangements). This complies with Disclosure of Information Regulations. More information can be found using this link: www.legislation.gov.uk/uksi/2013/2734/regulation/26
4. You must ensure that you provide the Scheme Administrator (MyCSP) with up-to-date information about members’ home addresses prior to the start of statement distribution. Changes to home addresses can be made via your monthly interface, up to the delivery of your April submission, which will be expected on your agreed scheduled submission date in May 2020. Please direct any queries you may have about the delivery of your monthly interface to firstname.lastname@example.org
5. Members will have until the end of May to update their address on the Pension Portal for the Annual Statement(s) to be sent to the correct address. Please note if a member changes their address on the Pension Portal, this will override the address information provided by you on the interface. You should encourage members to update the address you hold also.
6. We encourage you to visit the dedicated member engagement materials page on the Civil Service Pension website where you can find the ‘Moving house’ campaign. You can use the materials on noticeboards, plasma screens or your intranet to encourage employees to update their address if necessary.
Pension tax support for members
7. The Scheme Administrator can offer group and/or one-to-one pension tax awareness sessions to employees who receive a PSS. However, should you wish to source your own provider, you are welcome to do so.
8. In line with previous years, if you are a Civil Service employer, you are required to fund sessions offered. If you are not a Civil Service employer, you are not obligated to provide these sessions but are encouraged to do so. We advise you to make the appropriate funding available to enable the provision of these sessions for your employees. These sessions are important as they help members to understand if they have a tax liability and what action they must take. For more information about these sessions, please visit https://www.mycsp.co.uk/training-services/member-training-courses-such-as-pre-retirement/pension-tax-awareness/ or contact email@example.com
9. There are strict HMRC timescales for employees who have an Annual Allowance tax liability to pay. You should, therefore, plan tax awareness sessions in advance to enable employees to have enough time to make the necessary arrangements. To assist you with this planning, we will provide you with an indicative list of employees who will receive a PSS. This will be provided as soon as possible, following the successful closure of payroll year-end and receipt of five-day Pension Input Period (PIP) data. Further information on payroll closure and interface requirements will be released on a subsequent EPN.
10. For more information about the cost of one-to-one tax sessions and how to book them, please refer to Annex A, or contact firstname.lastname@example.org
Pension tax support for employers
11. The Scheme Administrator can offer you help with providing support to your employees who receive a PSS. Employer PSS sessions will take place during July 2020 and are open to all employers and are free to attend. The sessions cover the calculation of Annual and Lifetime Allowance, how to book tax awareness sessions and actions required by employers and members.
For more information, or to book your place, visit
If you have a question about the distribution of EPNs, or would like to receive them in a different format, please contact EPN@MyCSP.co.uk.
This notice is for employers and should not be issued to scheme members.
Members can find information about their pension by visiting the member's section.