Audience: This Notice will be of particular interest to:
The PenServer database holds employee contributions on the Payhist set, these are populated via interface from the employers’ payroll systems. There are three interface formats in which this data can be supplied Full (Blackbox), Standard and Spreadsheet.
The main documents supporting these interfaces have now been updated to include guidance for payrolls on how to interface the increased contributions payable from 1 April 2012, and are available following issue of this EPN on request.
|Document||For use by||Interface Type|
|Payroll Extract File Specification||Payroll suppliers||Full Interface|
|Standard Interface Developers Guide||Payroll suppliers||Standard Interface|
|Contained in this EPN||Payroll suppliers||Spreadsheet Interface|
EPN314 advised employers how they should provide information using the current interfaces so as not to impact on existing calculations. EPN317 adjusted the specification and identified a requirement to hold the additional contributions for classic members for valuation purposes.
Classic standard (pre 1/4/12 rate) contributions are held in field WPSCNT of the PAYHISTset, and this will continue. The new additional employee contribution will be held in field SCHCNT in common with other sections.
With premium, classic plus and nuvos there is no change and scheme contributions will continue to be held in PAYHIST field SCHCNT. This will include both standard (pre 1/4/12 rate) and additional employee contributions which will be one composite amount.
In addition the nuvos contribution rate needs to be recorded, a new data set ‘Scheme Contribution Rate History’ has been introduced. Payrolls will need to include this on their interface file. It is necessary to capture the member’s contribution rate as the contributions may also be used as a crosscheck on earnings when allocating pension to the CARE account;
For classic members the amount of standard contributions, 1.5% of salary or multiple thereof, should still be recorded in the WPS Contributions column of the Pay History sheet. Any additional salary-related amount of contributions payable from 1/4/12, which could be 0%, 0.6%, 1.2%, 1.6%, 2% or 2.4% of salary, should be recorded in the Scheme Conts column on the same sheet.
Employers need to stop the additional employee contribution for classic scheme members when they accrue 45 years reckonable service. Employers should liaise with their PSC to initiate a process to identify any such members. A new PenServer workflow has been issued which will identify and report classic members with 45 years reckonable service.
Payroll Interfaces EPN333
With the introduction of auto enrolment employers will now be required to interface any members who opt out of the scheme, including any employees who opt out, prior to joining the scheme.
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